Document Controller / Administrator for Homes Company, client RIYMAR Real Estate Company. Apr 2023 – Jan 2024.

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Bayut Al-Hay Sedra ROSHN Front

Construction projects require effective document control, accurate record management, and strong coordination between different project stakeholders. I worked as a Document Controller / Administrator for Homes Company, supporting the RIYMAR Real Estate Company project at Bayut Al-Hay – Sedra, part of the ROSHN Front residential development in Riyadh, Saudi Arabia.

Bayut Al-Hay Sedra ROSHN Front is a residential development designed in the distinctive Salmani architectural style, reflecting the cultural identity and modern character of Riyadh. The development comprises 493 residential housing units across 29 buildings, located in the heart of the Sedra community. The project combines modern construction standards, contemporary residential design, and high-quality building materials to create an integrated residential community.

In my role as a Document Controller / Administrator, I was responsible for managing project documentation, administrative activities, records, correspondence, and coordination between project teams, contractors, subcontractors, consultants, and management. I ensured that project documents were properly prepared, organized, controlled, distributed, tracked, and maintained in accordance with company procedures and project requirements.

I managed the day-to-day document control activities for project-related files, including incoming and outgoing correspondence, drawings, reports, technical documents, forms, approvals, transmittals, QA/QC inspection documentation, and administrative records. I ensured that documents were correctly identified, numbered, dated, filed, and distributed to the appropriate departments and personnel. I also maintained accurate electronic and hard-copy filing systems, allowing project information to be retrieved efficiently whenever required.

A key part of my responsibilities involved maintaining document registers and tracking logs to monitor the status of project documentation. I regularly updated records to reflect document submissions, revisions, approvals, comments, and distribution status. I followed up with responsible departments and project personnel regarding outstanding documents and helped ensure that required information was submitted within agreed deadlines.

I also supported the preparation and distribution of official project correspondence, letters, memorandums, reports, transmittals, and other administrative documents. All communications were properly recorded and forwarded to the relevant parties. This helped maintain clear and organized communication between management, site teams, subcontractors, consultants, and other project stakeholders.

Another important responsibility was document revision and version control. I ensured that the latest approved versions of drawings, documents, and technical information were available to the relevant project teams. Superseded documents were identified and controlled to minimize the risk of personnel using outdated information. I maintained revision histories and document status records to provide a clear and traceable record of document changes throughout the project.

During my involvement in the project, I also supported the coordination of documentation between office and site teams, ensuring that project information was communicated efficiently and records remained up to date. I assisted in tracking pending submissions, approvals, comments, responses, and required actions. I worked closely with engineers, supervisors, subcontractors, consultants, and management to ensure that required documentation was available whenever needed.

I was also involved in maintaining organized project records for future reference, supporting the team in locating historical documents, approved submissions, correspondence, and other project information. Proper document organization helped improve accessibility and reduced the time required to retrieve important project records.

The role required a high level of accuracy, organization, attention to detail, confidentiality, and communication skills. Managing documentation for construction projects involves handling a large volume of information while ensuring that each document is correctly recorded, controlled, and distributed to the appropriate stakeholders. I consistently followed established document control procedures to maintain reliable and traceable project records.

My experience on the Bayut Al-Hay Sedra ROSHN Front project strengthened my knowledge of professional document control procedures, project administration, records management, correspondence management, document tracking, and stakeholder coordination. Working within a large residential development environment also provided valuable experience in coordinating documentation across multiple teams and maintaining accurate project information throughout the project lifecycle.

Key Responsibilities

• Project Document Control and Administration
• Incoming and Outgoing Correspondence
• Drawing and Document Revision Control
• Document Registers and Tracking Logs
• Technical Document Management
• QA/QC Documentation
• Transmittals and Document Distribution
• Reports, Letters, and Memorandums
• Electronic and Hard-Copy Filing Systems
• Document Status and Approval Tracking
• Coordination with Contractors and Consultants
• Project Records and Administrative Support
• Monitoring Outstanding Documentation
• Maintaining Updated and Approved Project Records
• Coordination Between Site and Office Teams
• Project Documentation and Records Management